Filing/Data Processing Clerk

JOB DESCRIPTION SUMMARY

The filing/data processing clerk has primary responsibility and accountability for maintaining accurate patient reco

rds for billing purposes, supply inventory and other related clerical duties, and backup telephone responsibilities.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

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ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

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1. Files all elements of patient records on a daily basis.

2. Date stamps all clinical notes on a daily basis.

3. Receives and routes daily incoming mail.

4. Prepares daily outgoing mail.

5. Maintains current log of interim orders and plans of care (POCs) to verify mail and return date to comply with state and federal regulations.

6. Maintains adequate inventory of medical supplies/items needed to provide appropriate patient care, notifies the supervisor when inventory needs to be restocked.

7. Maintains adequate supply of patient's clinical record elements and stock of pre-made clinical records available for clinicians.

8. Answers telephone lines promptly and efficiently. Responds to message content appropriately, as instructed by the director. Records telephone calls onto Call Log.

9. Processes travel and expense vouchers for the organization.

10. Processes new patient referral information into the computer system on a timely basis.

11. Tracks verification for all skilled services.

12. Coordinates and verifies clinical documentation for input, i.e., 485–486 forms (Admission through Discharge).

13. Special projects and other related duties as assigned by the Executive Director/Administrator.

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The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

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POSITION QUALIFICATIONS

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1. High school graduate or equivalent.

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