Accounting Clerk

Amavi Hospice

Job Title/Position: Accounting Clerk

Reports To: Controller

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JOB DESCRIPTION SUMMARY

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The accounting clerk is responsible for the accurate and timely completion of payroll and accounts payable functions.

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ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

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1. Accurately enters employee and payroll data, including timesheet information, into the payroll information system.

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2. Prepares employee paychecks including withholding calculations accurately and in accordance with applicable federal and state regulations.

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3. Works with the controller and members of the management team in resolving employee payroll problems.

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4. Responds to external requests for employee payroll information by accumulating and forwarding the requested documentation to the controller for approval.

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5. Works with human resource personnel in maintaining employee database information.

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6. Accurately processes invoices and check requests including auditing for accuracy, proper authorization, and completeness of supporting documentation.

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7. Assigns invoice account distributions in accordance with the chart of accounts.

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8. Alerts appropriate management team members regarding late or missing documents required for payroll or accounts payable.

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9. Processes and prints accounts payable and payroll checks and submits them to the controller for review and approval.

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10. Assists in the preparation of monthly payroll and accounts payable reports.

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11. Maintains complete and accurate payroll and accounts payable records.

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12. Prepares and distributes year-end W-2 and 1099 forms.

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13. Assists the Controller in reconciling general and payroll accounts.

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14. Assists the Controller in the preparation of the annual budget and documents for internal and external audits.

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15. Establishes and maintains positive working relationships with employees and other customers.

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16. Maintains the confidentiality of employee and organization information at all times.

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17. Performs other specific projects relating to payroll, data entry, and information system operations as required.

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